Internal Administrative Processing System

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Anil Kant IPS

Director General of Police & State Police Chief, Kerala

വിവര സാങ്കേതികവിദ്യ നല്‍കുന്ന പുതിയ സാധ്യതകൾ സ്വാംശീകരിച്ച് പോലീസ് പ്രവര്‍ത്തനങ്ങളും പോലീസ് വകുപ്പിന്‍റെ ഭരണനിര്‍വ്വഹണവും കൂടുതല്‍ കാര്യക്ഷമമാക്കുന്നതിനുള്ള നിരവധി സംരംഭങ്ങള്‍ കേരളാപോലീസ് ആവിഷ്കരിച്ചു വരികയാണ്. കുറ്റാന്വേഷണവും ക്രമസമാധാനപാലനവും മെച്ചപ്പെടുത്തുന്നതിന് നിരവധി വിവരസാങ്കേതിക സൗകര്യങ്ങള്‍ അടിസ്ഥാനമാക്കി നടപടികള്‍ സ്വീകരിച്ചു കഴിഞ്ഞിട്ടുണ്ട്. ഇവയ്ക്കൊപ്പം പോലീസിന്‍റെ ഇ-ഗവേണന്‍സ് സംവിധാനങ്ങളുപയോഗിച്ച് , ഭരണനിര്‍വ്വഹണം ഏറ്റവും ഫലപ്രദമാക്കുകയെന്ന ലക്ഷ്യത്തോടെ ആവിഷ്കരിച്ചിട്ടുള്ളതാണ് വെബ് അധിഷ്ഠിതമായ ഇന്‍റേണല്‍ അഡ്മിനിസ്ട്രേറ്റീവ് പ്രോസസിംങ് സിസ്റ്റം (iAPS)

whats new

Provision to add duties of personnels in administrative office.
Provision to add bookmarks in file.
Facility for password administrators to change passwords of users in subordinate office.
Facility to create e-Applications.
Facility to reopen lastly closed cashbook.
Facility to edit lastly entered filenote of a file.
Provision to distinguish fair copy created on a particular day by creating different serial numbers to each fair copy.
Facility in the inventory module, where the administrative office can view issued/rejected items to the sub-ordinate offices
Facility to set full charge/ in charge to a user when a seat is handover to a user.

Facility to despatch a Fair-copy and other file attachments to the internal message of a user.
Back file option ie provision to link/unlink a closed file of the same office to a live file.
Facility to view the number of files to be returned in a seat with Dashboard notification.
Provision to edit/delete the last entry of RV/EV in the Government fund, Private fund & KPWA.
Provision to enter the duty entries of the previous day and the next day in the Duty Roster.
Instructions for processing the old pending items in the iAPS tappalbox. Click on more
Details
Draft Creation Facility provided for Subordinate Offices
Motor Transport Management Module in Administrative and Subordinate Offices
Provision to add Email Id and Phone No for Administrative Offices. This information is included in Template Draft.
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Downloads

Govt. of Kerala Calendar 2021

Circulars regarding updates in iAPS

1. English 2. English 2. Malayalam

Contact Details of Password Administrators

Contact Details of Password Administrators for Districts and Special Units

Download Firefox(64-bit) for Windows

Firefox(64-bit) for Windows

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Download Google Chrome(64-bit) for Windows

Google Chrome(64-bit) for Windows

Download Google Chrome(32-bit) for Windows

Google Chrome(32-bit) for Windows

Government Order for the year 2018-19

GO(Rt) No. 2240-2018/Home Dt 31-07-2018

Instructions for implementation of Strength & Duty Management

PHQ Circular No.01/2018 Dt 24/02/2018

Instructions for implementation of Store & Inventory, Asset Management, Cash Management

PHQ Circular No.02/2018 Dt 24/02/2018

Instructions for implementation of Motor Transport Management

PHQ Circular No.03/2018 Dt 24/02/2018

Government Order for the year 2017-18

GO(Rt) No. 1744-2017/Home Dt 07-07-2017

Form for Nomination of Office Management Users of iAPS

iAPS Form No.I

Government Order for the year 2016-17

GO(Rt) No. 3659/2016/Home Dt 17-12-2016

Government Order for the year 2015-16

GO(Rt) No. 2398/2015/Home Dt 22-09-2015

Instructions for implementation of iAPS and Helpdesk

PHQ Circular No. 01/2015 Dt 09/01/2015

Government Order for the year 2014-15

GO(Rt) No. 2319/2014/Home Dt 21-08-2014

Guidelines regarding implementation of iAPS and Helpdesk with introduction of the concept of “Local Records”

PHQ Circular No. 26/2013 Dt 01-10-2013

Government Order for the year 2013-14

GO(Rt) No. 2104/2013/Home Dt 26-07-2013

Further instructions regarding implementation of iAPS

PHQ Circular No. 33/2012 Dt 22-10-2012

Guidelines for implementation of iAPS

PHQ Circular No. 24/2012 Dt 27-08-2012

Guidelines for implementation of ICT Enabled Citizen Helpdesk in Police Stations

PHQ Circular No.23/2012 Dt 27-08-2012

Government Order for the year 2012-13

GO(Rt) No. 2126/2012/Home Dt 13-07-2012

Government Order for the year 2010-11

GO(Rt) No. 2178/2010/Home Dt 30-06-2010

Software updates

iapsKPW&A Fund Management facility provided in Cash Management module.

iapsIAPS Two new Template Drafts-Proceedings-Approved For Issue and Academy Order provided.

iapsKPW&A Fund Management facility provided in Cash Management module.

Citizen Helpdesk Draft Creation Facility provided for Subordinate Offices.

iapsPetition Search Facility provided for Administrative Offices

iapsModification in Proceedings Draft in Administrative Offices

iapsModifications in Recovery Management Module and Other modules

iapsSeat Inspection Module added.

iapsCall Book Facility incorporated.

iapsAuto Save option in online Drafts provided.

iapsReminder Diary added.

iapsCash Book View facility provided.

iapsApproval option for NDIs.

Citizen HelpdeskReminder Diary added.

Citizen HelpdeskCash Book View facility provided.

GeneralPassword Change Policy Added. Users will be prompted for changing the password periodically.

GeneralIn internal Message, facility for creating Address Group added. Messages can be sent to these group easily.

iapsUploaded Photo and Signature of Supervisory Officers.

iapsIncorporated new Draft System with Online Editing Facility.

iapsScanned image of the signature of the Approving Officer will be automatically shown in the Fair Copy.

iapsFacility for creating drafts by viewing the currents or any documents in the File is provided.

iapsWhile forwarding Currents to Seats, instructions can be given to the Section Assistants using “Comments”.

iapsIn Cash Management Module, facility for issuing Money Memo to Subordinate Offices is added. Money Memo can be printed from this module.

iapsIn the List of Fair Copy, users can identity whether Fair Copy is dispatched or not.

Citizen HelpdeskThe attached documents of Petition/Currents can be viewed using “Attachment View” in the “Petition/Current Info “ Page.

Citizen HelpdeskWhen a current is registered and forwarded to Administrative offices, the Current Number generated in the Administrative Offices is available for the Helpdesk Users in the “Disposed Currents” area. On pointing an item in the “Disposed Currents”, the “Current Number” & Administrative Office Name are displayed here.

Citizen HelpdeskFor subordinate offices like Sub Division Offices and Circle Offices, Petitions and Currents can be circulated to their subordinate offices.

Citizen HelpdeskIncluded facility for uploading “Settlement Report” while disposing Petitions.

Citizen HelpdeskHelpdesk users can see the Money Memo received from various Administrative Offices using “Money Memo” in the Helpdesk Menu.

Citizen HelpdeskAdded facility for returning “Petition/Current” with remarks using “Reply” option. Using this option Petition/Currents can be returned to the Sender with specific remarks.

iapsResponsive design for iAPS

iapsInventory in subordinate office.

iapsIn Cash Management Module, facility for reopening recently closed cashbook.

iapsEdit lastly enetered file note.

GeneralPassword administrators to set passwords of users in subordinate office strength.

iapsImplemented e-Applications.

iapsImplemented duty management in admin office.

iapsFacility to add bookmarks in file.

ErollProvision to Add /Edit/Delete education,awards,punishment,promotion suspension details of employee is provided.

ErollPosting details of an employee from the Strength Management is integrated.

ErollWebservices to share the employee details with other applications is integrated.

File ManagementAdded two draft type - Leave order and Financial Order - Approved for Issue.

File ManagementProvision to generate order No for manually created fair copies.

Internal MessageProvision to check seen status of sent messages is done.

Citizen HelpdeskFacility for internal message despatch in sub-offices is integrated.

Citizen HelpdeskFacility to have Scratchpad view in sub-office drafts is integrated.

Asset ManagementAsset code integration for existing items is done.

Audit ManagementProvided module permissions for audit.

Audit ManagementNew workflow to share files to auditors is provided.

Vehicle ManagementProvision to replace existing meter with a new meter is added.

Strength ManagementProvided the different deputation types while relieving personnel from strength management.

service

Petition Status

Citizens can know the status of the petition submitted by them in any police office through this website/Touch Screen Kiosks/ From any police station in the State.

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File Status

The citizens/employees can know the present position of their applications in various police offices.

View

Recruits Login

New recruits in Police Department can register their details through this link.

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About

iAPS is a web based application to be used in the Administrative Offices of Police Department. The intention of the project is to make the activities in the Department more transparent both with the public and with the Police Personnel itself. The software is under Development by Kerala State IT Mission. The Project has been sanctioned under State Plan Projects for the year 2010-2011 as per GO(Rt) No. 2178/2010/Home dtd 30/06/2010. The project has been implemented throughout the department through State Crime Record Bureau, Thiruvananthapuram. Now the Director General of Police, SCRB, Thiruvanathapuram is acting as the Nodal Officer for this Project.

Kerala State IT Mission is the State Designated Agency for the implementation of the entire project. Fund Management, Monitoring of Software Development, Server Management, Security Management etc is being carried out by KSITM.